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​Exhibition Entry Requirements & Guidelines

All quilts must be pre-registered prior to Quilt Show.

A maximum of three quilts per exhibitor may be entered in the exhibition. Due to space considerations, registration forms will be accepted until 4:00 pm, Thursday, April 12, 2018, or until our limit is reached. All quilts must be pre-registered for the Quilt Show (You can also complete and submit your registration form online) and adhere to the following exhibit guidelines:

All entries must...

  • Consist of three layers; two layers of cloth filled with “batting” material and held together by a stitched design, with stitching being distributed throughout the work.

  • Never have been shown in previous Quilt Shows at Sauder Village. 

  • Include significant piecing and/or appliqué which affects the overall design if preprinted panels are included in the quilt top.

  • Be quilted, either by hand or machine or both, in a process separate from the construction process.  Quilting is defined as a running stitch through the top, batting & backing.

  • May be embellished with material other than cloth. 

  • Fit the size requirements and definitions of the selected category. Please look carefully at the category definitions and sizes before registering. 

  • Rag quilts, tied quilts, quilts with false backs, and quilts with comforter loft batting are not eligible for entry into this show.

  • Remain in the exhibit for the entire show until pickup of quilts on Sunday, May 6 at 4:30 pm.

  • In order to qualify for the judging competition, the quilt exhibitor must have had some part in the making of the quilt (either constructing the quilt top, quilting or both). Purchased quilts, inherited quilts and quilts received as gifts may be entered for exhibit only but will not be judged. Also, any quilt maker who, for any reason, would prefer to enter his/her quilt "for exhibit only" is welcome to do so. "For exhibit only" and judged quilts will be hung together by category and the same entry guidelines will apply equally to both. On your registration form, please be sure to indicate whether each quilt is to be entered into the judging competition or as "for exhibit only."

  • You no longer need to complete a Quilt Exhibit Tag. Sauder Village will be attaching printed tags on each quilt as you check them in with the information you provide on your Quilt Registration Form(s). If you are registering your Quilts online, please submit a separate form for each quilt (up to 3.)  Please make sure your quilt is labelled with your name and phone number on the back of the quilt. Quilt hanging sleeves are not required. 

  • Quilt artists who have traveled nationally to teach and have published books or patterns must register in the “Masters Showcase” category. The exhibit director will personally contact all Masters artists who have registered to discuss arrangements for this special display. 

  • The Masters Showcase and Youth category and all special exhibits are for exhibit only and will not be judged.

    Note: Written judging evaluations are not provided for this show. 

­­­­­­­­­­­­­­The starred items do not apply to the Art / Innovative Quilts category. 

Due to the way the quilts are hung, it is not necessary to sew a sleeve onto your quilt.

Incomplete, torn, soiled, framed or mounted quilts will not qualify or be accepted for the exhibit.  All entries must be clean and unscented when received or they will not be accepted. Cigarette odor and pet hair and/or odor may result in immediate disqualification. 

All Quilts For The Exhibit MUST Be PRE-REGISTERED

QUILT REGISTRATION IS NOW FILLED! Follow this link for 2018 Quilt Registration for Exhibition

Pre-Register Your Quilts for the Exhibit by...
  • Completing one registration form per quilt. 
  • Once completed, registration forms can be submitted online, via email, fax or sent by mail.
  • Entered by the deadline. 
    Pre-registration form/s must be received before 4:00 pm, Thursday, April 12, 2018, or until our limit is reached due to space considerations.

Check-In / Pick-Up / Shipping Your Quilts for the Exhibit

Checking-In Quilts for the Exhibit: Sunday, April 29, 2018

  • Pre-registered quilts must be hand delivered to Founder's Hall for check-in on Sunday, April 29, 2018 between 1:30 - 4:00 p.m.. Please enter through the west doors of Founder's Hall adjacent to the parking lot.

  • Pre-printed exhibit tags will be provided at check-in. Information from your Quilt Registration form will be used.

  • Claim tickets will be issued for each piece (which will serve as owner identification), which must be presented at check-out in order to pick up the quilt(s). 

  • Each person exhibiting quilts ("for exhibit only" or for judging) in Founder's Hall and/or in the Challenge will receive one free admission pass. Each pass will admit one person, one day, to the 2018 Quilt Show and Historic Sauder Village. 

  • Guilds are encouraged to designate a representative to bring your group's quilt(s) to check-in. For more efficient check-in please call the Quilt Show Director, Linda Rufenacht at 419-551-4232 to schedule an appointment if you are bringing ten or more quilts for your group.

  • All quilts will be subjected to the jurying process and those accepted into the show will be hung on Monday. Owners of all quilts not accepted into the show will be notified on Monday and arrangements can be made to pick up those quilts prior to the end of the show.

  • In order to provide the best possible show, Sauder Village reserves the right to limit the number of quilts in each category, change category if deemed appropriate and reject any entry not following the guidelines or those we do not feel fit the nature of our show.

Picking-Up Quilts for the Exhibit: Sunday, May 6, 2018

  • Exhibit quilts will be ready for pick-up on Sunday, May 6, 2018 in Founder's Hall between 4:30 - 5:30 p.m. and Monday, May 7, 2018 from 10:00 a.m. - 11:30 a.m. in the Threads of Tradition Quilt Shop.

  • Everyone will be asked to wait in the lobby on Sunday, May 6, 2018 from 4:00 - 4:30 pm while the quilts are taken down. 

  • The claim ticket(s) issued at check-in must be presented at check-out in order to pick up your quilt(s). 

  • If someone else is picking up your quilt(s), please be sure that they have your claim ticket(s) so that they can check-out your quilt(s) on your behalf. 

Shipping Quilts for the Exhibit... 

  • While we encourage personal delivery and pick-up of your exhibit entries, you may ship your pre-registered pieces in advance if necessary. 

  • All shipped quilts will be opened and prepared by experienced quilt handlers for check-in.

  • Follow this link - Advanced Shipping Information for in-depth shipping details.

In appreciation for entering a quilted piece for the exhibit, you will be provided with one free admission pass into both the Quilt Show Exhibition and the Historic Village. Please enter through Founder's Hall with this pass.


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