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​Exhibition Entry - Advanced Shipping Information

If pre-registered, you may ship your quilt to arrive at Sauder Village by Thursday, April 29, 2022.

All entries being shipped must adhere to the following: 

Check-list for Shipping Quilt(s).
Please follow the following instructions carefully for shipping your quilt(s) in advance of the Quilt Show

  1. Pre-Register your quilt(s) for the exhibit by completing the online Quilt Registration Form.


  2. Specify on Quilt Registration Form that you plan to ship your quilt(s) for the show.


  3. Complete the Advance Shipping Form and include a copy of the form with your shipment.


  4. Prepare your quilt(s) for shipment. Use a strong, sturdy shipping box. Return shipped quilt(s) will be sent in their original container using original packing material. Include a completed copy of the Advance Shipping Form for your return shipment.


  5. Do NOT use packing peanuts or shredded paper as additional packaging material. Bubble wrap is okay. Packing materials must be easily reused for return shipment.


  6. Ship your package to:

    ATTN: Quilt Show, Sauder Village, 22611 State Route 2, Archbold, OH 43502.


  7. Packages can only be accepted at the above address. Plan for your package to arrive Monday, April 25 through Friday, April 29, 2022. Quilts will be stored unopened until Sunday, May 1, 2022, when they will be opened and prepared by experienced quilt handlers for check-in. Please check with the shipper to ensure your package will arrive no later than Friday, April 29, 2022.


  8. Packages must be shipped pre-paid, including appropriate insurance coverage and delivery or signature confirmation (recommended).


  9. It is ideal if you or someone you have designated can pick up your quilt(s) after the close of the exhibit on Saturday, May 7, 2022, starting at 6:00 p.m. If your quilt will be picked up after the show, you must note on the form who will be picking up your quilt(s).


Return Shipping Quilt(s) after the show?
Follow these instructions:

  1. Ship via your preferred return-shipping carrier.
    • Contact UPS or 800-PICK-UPS (800-742-5877).
    • Contact FedEx Express or 800-463-3339.
    • Contact US Postal Service or 800-275-8777.
    • The proper shipping forms to be filled out and sent with your shipment may be found on their respective websites.

  2. A prepaid return shipping label must be sent with your quilt(s) when you ship it to us. We recommend including insurance coverage and delivery or signature confirmation. A 3rd party shipping account number referenced on the return-shipping label is another option.


  3. Please do not submit cash, check or credit card information for return shipping. You must submit a PRE-PAID shipping label in order to have your quilt returned to you. No CODs.


  4. The packing box you used to send your quilt(s) to us must be reusable to return ship the quilt(s) back to you.


  5. All shipping costs are the responsibility of the quilt owner and not Sauder Village.

For Canadian and other International shipments, please confirm with the carrier what documents need to be sent to us with your quilt(s) for return shipment to you. These documents will likely include a Customs Declaration or International Waybill, three copies of a commercial invoice declaring the value and origin of the quilt(s) and the appropriate wording to include on the exterior of the container to ensure the item is returned to you duty free and will clear Customs quickly (e.g., “Art item made in Canada, returning to Canada designer/owner”).

Quilt Advanced Shipping Form PDF

If you or someone you have designated plans to pick-up the quilt(s) on Sunday, May 8, 2022 please contact Deb Ridgway, Special Events Coordinator, (419) 446-2541, ext 3076, to schedule a specific pick-up time. Please make note of this person on the shipping form to be included with your shipment. Your claim-check tickets will need to be picked up at the Founder’s Hall admission desk prior to the close of the show. If you requested that your packing box be returned to you, it will be available at the "help desk" at Quilt Show Check-out.

If your quilt(s) are to be shipped back to you, return postage (including insurance coverage), completed return address label, and return shipping instructions must be included in your package. Your original bag and shipping carton must be reusable and shippable via UPS or the U.S. mail. Cost of return shipping and insurance are the responsibility of the owner.