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Advanced Shipping Information 2022

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Check-list for Shipping Rug/Exhibit(s): 

Please follow the instructions carefully for shipping your Rug/Exhibit(s) in advance of Rug Hooking Week.

1. Pre-register your  Rug/Exhibit(s) for the exhibit by completing the online Rug/Exhibit Registration form. 

2. Specify on Rug/Exhibit Registration form that you plan to ship your Rug/Exhibit(s) for the show. 

3. Complete the Advance Shipping form and include a copy of the form with your shipmentFind link to this form at bottom of this webpage.

4. Prepare your Rug/Exhibit(s) for shipment. Use a strong, sturdy shipping box. Return shipped Rug/Exhibit(s) will be sent in their original container using original packing material. Include a completed copy of the Advance Shipping Form for your return shipment.

5. Do NOT use packing peanuts or shredded paper as additional packaging material. Bubble wrap is fine. Packing materials must be easily reused for return shipment. 

6. Ship your package to... Attn: Rug Hooking Exhibit, Sauder Village, 22611 State Route 2, PO Box 235, Archbold, OH 43502.

7. Packages can only be accepted at the above address arriving on Monday, August 1 through Friday, August 12, 2022Rug/Exhibits will be stored unopened until Sunday, August 14, 2022, when they will be opened and prepared by experienced Rug/Exhibit handlers for check-in. Please check with the shipper to ensure your package will arrive no later than Friday, August 12, 2022.

8. Packages must be shipped pre-paid, including appropriate insurance coverage and delivery or signature confirmation (recommended).

9. It is ideal if you or someone you have designated can pick up your Rug/Exhibit(s) after the close of the exhibit on Saturday, August 20, 2022 starting at 5:30 pm. If your Rug/Exhibit will be picked up after the exhibit week, you must note on the form who will be picking up your Rug/Exhibit(s). 

Return Shipping Rug/Exhibit(s) after the show? 

Follow these instructions:

  1. Ship via your preferred return-shipping carrier.
    • Contact FedEx Express or 800-463-3339.
    • Contact UPS or 800-PICK-UPS (800-742-5877).
    • Contact US Postal Service or 800-275-8777.
    • The proper shipping forms to be filled out and sent with your shipment may be found on their respective websites.
  2. A prepaid return shipping label must be sent with your Rug/Exhibit(s) when you ship it to us. We recommend including insurance coverage and delivery or signature confirmation. A 3rd party shipping account number referenced on the return-shipping label is another option.

  3. Please do not submit cash, check or credit card information for return shipping. You must submit a PRE-PAID shipping label in order to have your Rug/Exhibit returned to you. No CODs.

  4. The packing box you used to send your Rug/Exhibit(s) to us must be reusable to return ship the Rug/Exhibit(s) back to you.

  5. All shipping costs are the responsibility of the Rug/Exhibit owner and not Sauder Village.

For Canadian and other International shipments, please confirm with the carrier what documents need to be sent to us with your Rug/Exhibit(s) for return shipment to you. These documents will likely include:

  • a Customs Declaration or International Waybill
  • three (3) copies of a commercial invoice declaring the value and origin of the Rug/Exhibit(s) and
  • the appropriate wording to include on the exterior of the container to ensure the item is returned to you duty free and will clear Customs quickly (e.g., “Art item made in Canada, returning to Canada designer/owner”).

Rug/Exhibit Advance Shipping Form PDF