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In-depth Shipping Details 2022

This event has passed.

Check-list for Shipping Rugs: Please follow these instructions carefully for shipping your rug in advance for the exhibit…Pre-register your rug(s), designating that you want to ship your rug(s).

1. Pre-register your rug(s) for the exhibit by completing the online Rug Exhibit Registration form. 

2. Specify on Rug Exhibit Registration form that you plan to ship your rug(s) for the show. 

3. Complete the Advance Shipping form and enclose one copy of the form with your shipment

4. Prepare your rug(s) for shipment. Use a sturdy reusable shipping box or tube (preferably a new container). Returned shipped rugs will be returned in their original shipping container using original packing materials. Enclose a completed copy of the Advance Shipping form in the box. 

5. Do not use packing peanuts or shredded paper as additional packaging material. Bubble wrap is fine. Packing materials must be easily reused for return shipment. 

6. Ship your package to Attn: Rug Hooking Show, Sauder Village, 22611 State Route 2, P.O. Box 235, Archbold, OH 43502.

7. Packages can only be accepted at the above address arriving on Monday, August 8 through Friday, August 12, 2022. Rugs will be stored unopened until Sunday, August 14, 2022, when they will be opened and prepared by experienced rug handlers for check-in. Please check with the shipper to ensure your package will arrive by the latest Friday, August 12, 2022.

8. Packages must be shipped PRE-PAID, including appropriate insurance coverage and delivery or signature confirmation (recommended).

9. It is ideal if you or someone you have designated can pick up your rug(s) after the close of the exhibit on Saturday, August 20, 2022 starting at 5:30 pm. If your rug will be picked up after the show, you must note on the form who will be picking up your rug(s).

10. If rug(s) are to be shipped back to you, the following return shipping instructions must be carefully followed:

  • Ship via your preferred return-shipping carrier.  Contact UPS at 800-PICK-UPS (800-742-5877). Or Contact FedEx Express (or call 800/463-3339) or the US Postal Service Or call 800/275-8777  The proper shipping forms to be filled out and sent with your shipment can be found on their website.
  • 11. All shipping costs are the responsibility of the rug owner.

  • prepaid UPS or FedEx return shipping label must be enclosed with your rug when you ship it to us. We suggest including insurance coverage and delivery or signature confirmation. A 3rd party shipping account number referenced on the return-shipping label is also an option.
  • If you are having difficulty with a carrier, please contact our shipping coordinator, Debbi Russell at or at 419-446-2541 ext. 3089 in advance to discuss alternatives.
  • Please do not submit cash, a check, or your credit card number for return shipping.
  • The packaging (box or tube) that you use to send your rug(s) to us must be reusable to return ship the rug(s) back.
    • No CODs.
    • For Canadian and other International shipments, please confirm with the carrier what documents need to be sent to us with your rug(s) for return shipment to you. These documents will likely include a Customs Declaration or International Waybill, three copies of a commercial invoice declaring the value and origin of the rug(s), and the appropriate wording to include on the exterior of the container to ensure the item is returned to you duty free and will clear Customs quickly (i.e. "Art item made in Canada, returning to Canada designer/owner").

11. All shipping costs are the responsibility of the rug owner.

Click here to view and print the form to include with your shipment.