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Shipping Exhibit Pieces:

While personal delivery and pick-up of exhibit entries is best, you may ship your pre-registered pieces in advance, if necessary. 

  • All shipped rugs MUST be pre-registered.
  • All shipped rugs will be stored unopened until Sunday of Rug Week, when they will be opened and prepared by experienced rug handlers for check-in. Claim tickets will be held by Sauder Village to be used in the check-out/pick-up process. 
  • All shipped rugs will be return shipped to the owners as directed on the Shipping form the week after Rug Hooking Week ends. A pre-paid return shipping label is required. 


Please read the instructions carefully and complete the following steps when shipping your exhibit pieces:

  1. Pre-register your rug(s)/exhibit pieces by completing the online Rug/Exhibit Registration form. 
  2. Specify on the Rug/Exhibit Registration form that you plan to ship your rug(s) for the show.
  3. Print and fully complete the Shipping form. Include a copy of this form with your shipment. Keep a copy of your completed form for your records.   
  4. Prepare your exhibit pieces for shipment. Use a strong, sturdy shipping box (new is best). 
    1. Shipped rugs will be returned in the original container using the original packing material. 
    2. Do not use packing peanuts or shredded paper as additional packaging material. Bubble wrap is fine. Packing material MUST be easily reused for return shipment.
    3. Be sure to include a copy of the Shipping form. (See step 3)
  5. Ship your package to

    Note: DO NOT include both street address and PO Box.  It must be one or the other. 

    1. For ground carriers such as UPS and FedEx

      Sauder Village, Attention: Rug Hooking Show; 22611 State Route 2, Archbold, OH. 43502

    1. For US Postal Service

      Sauder Village, Attention: Rug Hooking Show; P.O. Box 235, Archbold OH  43502

  6. All Packages must be shipped pre-paid, including appropriate insurance coverage and delivery or signature confirmation (recommended).
  7. Plan for your package to arrive the week of August 7, 2023. Please check with your carrier to ensure that your shipment will arrive no later than Friday, August 11, 2023.
  8. Rugs will be stored unopened until Sunday, August 13, 2023 when they will be opened by experienced rug handlers and checked in for the exhibit. 


Return shipment of rugs:

It is ideal if you or someone you have designated can pick up your rug(s) after the close of the exhibit on Saturday, August 19, 2023.  If your rug will be picked up after the show, you must note on the Shipping Form who will be picking up your rugs.  Your pick up designee will need to get your claim tickets from the Show Coordinator or their Sauder Village representative. They must provide a photo ID. 

Exhibit pieces will be ready for pick-up as soon as the take-down crew has all pieces down and organized after the show closes at 5:00 pm on Saturday, August 19. No exhibit pieces may be taken down from the show prior to closing on Saturday, August 19. 


Return Shipping Instructions:

If the rugs are to be shipped back to you, follow the return shipping instructions carefully. All shipping charges are the responsibility of the owner of the rug(s) and not Sauder Village. 


  • Ship via your preferred return-shipping carrier: the proper shipping forms that must be filled out and sent with your shipment may be found on their respective websites.


  • FedEx Express at or 800-463-3339


  • UPS at or 800-Pick-UPS (800-742-5877)


  • US Postal Service at or 800-275-8777


  • Do NOT submit cash, check, or credit card information for return shipping. No CODs accepted. 


  • A PREPAID return shipping label must be sent with your package when you ship it to us. We recommend including insurance coverage and delivery or signature confirmation. A 3rd party shipping account number referenced on the return-shipping label is another option. 


  • The packing box you used to send the rugs to Sauder Village will be reused to return the rugs to you. 


International Shipments

For international shipments, please confirm with the carrier the process which must be followed including what documents need to be sent to us with your exhibit pieces for return shipment to you. These documents will likely include:

  • A Customs Declaration or International Waybill
  • Three (3) copies of a commercial invoice declaring the value and origin of the rugs
  • The appropriate wording to include on the exterior of the container to ensure the item is returned to you duty free and will clear Customs quickly (e.g., “Art item made in Canada, returning to Canada designer/owner”)